Hire a Dedicated Offshore Executive Assistant for Founders & Directors
Add a dedicated executive assistant to your team, full-time and exclusive to you, who runs the logistics of your working life — managing your inbox and complex diary, coordinating stakeholders, preparing for meetings and protecting your time — working on UK hours, exclusively for you. More senior than a general VA, an EA operates as a founder's or director's right hand. Save up to 72% versus a UK hire, live in as little as 4 weeks.
- Complex diary and inbox management
- Meeting preparation, agendas and follow-ups
- Stakeholder and client coordination
- Travel, events and itinerary management
- Gatekeeping and protecting your focus time
A dedicated executive assistant, working only for you
| Cost saving | From | Deployment | Best for | UK salary replaced |
|---|---|---|---|---|
| Up to 72% | £950 / month, all-inclusive — full-time, from a managed secure facility | ~4 weeks | Founders & directors | £31k–£45k |
✓ Up to 72% · ✓ ~4 weeks · ✓ Senior-level support · ✓ UK hours · ✓ GDPR & NDA · ✓ Dedicated, not shared
What Can Your Offshore Executive Assistant Do — and Which Tools Do They Know?
Screened on executive-level support, discretion and the tools leaders run on. Example skills and tools by level (we match specifics to your role):
Junior EA
2–3 yrs
Manages diary and inbox and supports meeting logistics under direction.
- Diary and inbox management
- meeting scheduling
- travel booking
- document prep
- follow-up tracking
Tools: MS 365 · Google Workspace · Calendar tools · Excel · Business English (C1+)
Mid-Level EA
4–6 yrs
Runs your working life end-to-end with judgement and minimal direction — owning the diary, triaging the inbox, coordinating stakeholders and preparing you for everything.
- Full inbox/diary ownership
- stakeholder coordination
- meeting prep and minutes
- travel and events
- project follow-up
- gatekeeping
Tools: Advanced MS 365/Google Workspace · project tools · CRM · Business English (C1/C2)
Senior EA
7+ yrs
Operates as an executive business partner — managing complex stakeholder relationships, running projects on your behalf and anticipating needs.
- Executive partnering
- complex stakeholder and board liaison
- project management
- process design
- discreet handling of sensitive matters
Tools: Full productivity stack · project management · board-level communication · Business English (C2)
✓ Discretion & confidentiality · ✓ Business English (C1/C2) · ✓ GDPR trained · ✓ UK hours · ✓ NDA on file · ✓ Proactive, judgement-led
What Can a Dedicated Executive Assistant Take Off Your Plate?
An EA gives you back the single scarcest resource you have — your time and attention — by owning the logistics around you.
Time
- &
- Inbox:
- Diary management
- Inbox triage
- Gatekeeping
- Follow-ups
Coordination
- Meeting prep
- &
- minutes
- Stakeholder coordination
- Travel
- &
- events
- Project tracking
Gatekeeping
- &
- Comms:
- Inbox triage
- Drafting on your behalf
- Screening enquiries
- Relationship follow-up
Core activities owned by this role
- ✓ Complex diary management · ✓ Inbox triage and drafting · ✓ Meeting prep, agendas and minutes · ✓ Stakeholder & client coordination · ✓ Travel and events · ✓ Gatekeeping and time protection · ✓ Project follow-up on your behalf
How Do We Hire and Set Up Your Offshore Executive Assistant?
We find the right person for your role, vet them properly, and have them working in your business in about four weeks.
- 1. Briefing
A short call to understand the role, the tasks, the tools you use and the kind of person who'll fit your team. We get the brief right before we start looking. - 2. Sourcing
We go out and recruit specifically for your role — fresh candidates matched to your brief from our talent pool in India, not assigned from a generic bench. - 3. Screening
We run the first two interview rounds and skills tests ourselves, assessing ability, experience and business English, so only genuinely capable candidates reach you. - 4. Final interview
You take the final interview and make the decision on who joins your team. If you'd rather we place the strongest screened candidate, we can do that too. - 5. Onboarding
We set your hire up properly — your systems and logins, SOPs, NDA, time tracking and UK working hours — so they're ready to work from day one. - 6. Ongoing support
Your dedicated account manager stays involved with regular check-ins and reporting, handles additional hires as you scale, and puts things right if you're ever unhappy.
Executive Support, the Dedicated Way — vs the Alternatives
See how a dedicated offshore offshore executive assistant with Aspire compares to a UK in-house hire, a UK agency, or hiring a freelancer directly — on cost, speed, and how they work with your team.
| Factor | UK In-House EA | Aspire (dedicated offshore) | EA Agency | Freelancer/VA |
|---|---|---|---|---|
| Monthly cost | £3,038 | From £950 | £3,000–£5,000+ | Variable |
| Works only for you | Yes | Yes | Partial | No |
| Senior, judgement-led | Yes | Yes | Sometimes | Varies |
| In your systems | Yes | Yes | Sometimes | Sometimes |
| Time to deploy | 8–14 weeks | ~4 weeks | 2–6 weeks | 1–2 weeks |
| Predictable monthly fee | No | Yes | Sometimes | No |
UK in-house cost is the fully-loaded monthly cost (salary, employer NI, pension, overhead) of a UK EA at the junior band, matching our savings calculator. Agency/freelancer columns reflect typical market rates.
See What a Dedicated Executive Assistant Saves You
Check any UK salary band and seniority against a dedicated Aspire hire — single or a full team — and see your exact annual saving.
Why UK businesses choose Aspire Offshore
Dedicated full-time staff · UK working hours · Deployment from around 4 weeks · Replacement guarantee · ISO 27001-certified facilities
Frequently Asked Questions
Cost vs a UK EA?
From £950/month (~£11,400/yr) vs ~£40k+ fully loaded UK — up to 72% less.
What does an executive assistant do?
Manages your diary and inbox, prepares you for meetings, coordinates stakeholders, handles travel and protects your time — your right hand.
EA vs virtual assistant — what’s the difference?
An EA is more senior and judgement-led, focused on executive support and stakeholder coordination. A VA handles broader/lighter admin. If you're a founder or director needing a true right hand, choose an EA.
Can an offshore EA really work as my right hand across time zones?
Yes — they work full UK hours, so they're available through your working day, in your meetings and on your tools, exactly like an in-house EA.
How is discretion handled?
Every EA signs a strict NDA, is trained in confidentiality, and works under permissions you control. We match for trustworthiness and judgement, not just admin skill.
Which tools?
MS 365, Google Workspace, calendar/project/CRM tools — in your setup.
Is my data safe?
Yes — NDAs, GDPR, and our ISO 27001-certified offshore facility, with permissions you control.
How fast to start?
3–4 weeks typically.
Not the right fit?
90-day guarantee — if you're unhappy in the first 90 days, we replace within two weeks at no extra cost.
Suitable for a solo founder?
Especially — an EA is often the single most valuable hire a time-poor founder can make.
Related Roles You Might Need
- Virtual Receptionist — dedicated, full-time, in your systems
- H2:
- Virtual Assistant
- Business Administrator
- Office Administrator
- Operations Administrator
- CRM Administrator
Executive Assistant Support by Industry
Need a different role?
This is one of many roles we place. If you need something not listed here, please contact us — there's a good chance we can source it for you.
Virtual PA, remote EA and personal assistant support
People search for this role in many ways — a virtual PA, a virtual personal assistant, a remote executive assistant, a virtual secretary, or simply to hire a personal assistant. Whatever you call it, the need is the same: a senior, judgement-led right hand who manages your diary, inbox and stakeholders. A dedicated remote executive assistant gives founders and directors that support full-time, on UK hours, without the cost of a UK EA.
Learn more: Security & GDPR · How we vet candidates · Replacement guarantee · Client examples
Ready for a Right Hand?
Hire a dedicated EA, save up to 72%, live in ~4 weeks.